Qualtrics Survey | Qualtrics Experience Management

This questionnaire is so that we can compile all relevant information to assist in preparing department travel and reimbursements. If you have any questions, please contact Kristy Baty at IHATravel@ag.tamu.edu

Please enter your name:

Travel Dates:

Travel Destination:

Please explain the purpose and benefit of this trip. (This has to be very detailed information for the report to be approved in Emburse Chrome River.)

Upload Travel Itinerary Form (This form must be attached to any expense report containing full or partial funding by State accounts. Please list every day of the trip on the form with the Business Conducted each day, and the travel time and city only on the days you traveled. *Travel time starts when you leave your home/office to begin travel, not when your flight takes off. The same applies when returning from travel. The form can be found at
https://it-lf-ecmf.tamu.edu/Forms/TravelItinerary)

Upload Hotel Folio (Has to be itemized. If the Texas Hotel Occupancy tax of 6% has been charged please contact the hotel to have that refunded, and provide a note.) (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Upload Airfare Receipt (Has to include Ticket Number)(Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Did you have a ticket exchange on this flight? Please provide the business reason for this ticket exchange.

Upload airfare upgrade approval if applies to this airfare. (Business class airfare must be approved prior to the trip. This approval must be attached to the report.)

Upload Taxi/Uber Receipt (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Please include Origin, Destination, and Business Purpose for above item.

Upload Meal Receipt (Please include itemized receipt if daily meals over $75.00) (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Upload Business Meal Receipt (Has to include itemized receipt) (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Please include Names of Attendees, and Business Purpose for above item.

Upload Registration Receipt (Receipts must itemize all charges included in the registration. The name of the conference (no acronyms), dates and location of conference are required.) (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Upload Parking Receipt (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Please include what employee traveled in (Rental, Fleet, Personal vehicle). Charges must be itemized on a daily basis and include where parking was located.

Upload Toll Receipt (Has to show each toll charge and the date it occurred.) (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Please include information for the above Toll expense. (Has to be itemized daily and have location of parking)

Upload Phone or Internet Receipt (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Please include the Business Purpose for above item.

Upload Incidentals Receipt (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Please include information for the above incidental expense. (Example: Tip for Uber Driver)

Upload Mileage Documentation (Only one upload per area, if you have additional documents to upload, there are extra upload areas at the end of this questionnaire.)

Please include information for the above mileage expense. (Has to be itemized daily and have location of parking)

Other uploads

Please add any other items of note (need to upload more items, special scenarios, etc.)

Thank you for taking the time to answer this questionnaire. All information provided will be kept confidential and only used to assist in your travel needs. Thank you!